This is a key area of customer/patient security regarding personal information. Options B C and D all serve to lessen the security or potential security of the individuals the company seeks or should seek to protect. They are like excuses not to carry out work with all possible attention to security of sensitive information.
Option A is the correct answer. Personnel will carry out their work requiring only that information essential to the task in hand. Similarly, they will impart information on a strict 'need to know' basis and limit that as far as possible.
Covered entities and business associates are required to limit the use or disclosure of PHI to the minimum necessary to accomplish the intended or specified purpose.
The Minimum Necessary Rule requires that DMH, its offices, projects and Workforce Individuals, when utilizing, uncovering, or asking for Protected Health Information, must attempt sensible endeavors to limit PHI to the minimum sum necessary to accomplish the intended purpose of the use, disclosure or demand.
The Security Rule for the most part requires covered entities to find a way to limit uses, disclosures, or solicitations of Protected Health Information (PHI) to the minimum necessary to accomplish the intended purpose